Tools and guides

Case-sharing review checklist

Review these eight items in your own notes and get a list of the remaining tasks.

Checking an item does not guarantee anonymity or permission to share. No text or files are uploaded here.

Check your own notes

  1. Your purpose for sharing

    What question will you explore? Select only the details you need.

  2. Names and contact details

    Are there names, full addresses, phone numbers or identity numbers?

  3. Dates, places and unusual details

    A small locality, exact date or unusual role may identify someone.

  4. Other people's information

    Could family members or colleagues also be identified?

  5. File names and visible notes

    Review the file name, headings, comments and headers in your own environment.

  6. Connections with earlier messages

    Could this information identify someone when combined with earlier messages?

  7. Access and storage arrangements

    Who will see it, where will it be stored, and when will it be deleted? Get the information you need.

  8. A clear supervision question

    Is your supervision question still clear after removing details?

Remaining tasks

  • Clarify why you are sharing and which details you need.
  • Check names, addresses and contact details.
  • Consider who the combination of dates, places and roles could identify.
  • Check information about other people.
  • Review the file name, headings and comments.
  • Check possible connections with earlier messages.
  • Clarify access, storage and deletion arrangements.
  • Check that your supervision question is still clear.

This list shows the items you have not reviewed yet; it does not verify that your content is safe to share.

Why might removing the name not be enough?

Entirely fictional example

No name is given: the only piano teacher in a small district performed at last week’s local festival.

The absence of a name alone does not establish anonymity. Place, role and event details need to be considered alongside other information.

Source and limitations

This tool does not inspect your material or grant anonymity, clinical approval or legal permission to share.

The Turkish Personal Data Protection Authority (KVKK) explains anonymization with reference to matching other data as well. This source explains why the fictional example offers no guarantee; it does not endorse these eight headings.

KVKK — Deletion, destruction or anonymization of personal data

These eight headings were created by SüpervizAI; they are not an official KVKK checklist. They do not replace consideration of professional and institutional responsibilities.

Clarify my supervision question Try SüpervizAI with a fictional case